Steering Committee Meeting 11/13

The next Steering Committee meeting will be Friday, November 13 at 10:30 AM.  We will be discussing the final list of applications to be submitted for HUD CoC funding.  Please mark your calendars!

CoC Application Requirements

Reminder for applicants:

All applications for this year’s CoC funding cycle must be received by NCCEH by 5 pm Monday, October 19.

Applications must include:

• A PDF file of your Exhibit 2 application from eSNAPS.  (If eSNAPS won’t let you log in or access your application, please email the HUDHRE Help Desk and email NCCEH so that we have a record of any delays you faced.)
• A signed letter from an authorized official stating that the agency has had an audit and summarizing any findings.  (If the agency doesn’t have an audit, submit a copy of the annual financial statements, including profit/loss statement and budget, from the last fiscal year.)
• If your community has a local Consolidated Plan, you must also include a signed Con Plan certification.  If your community is part of the State Consolidated Plan, you do NOT have to submit this form.
• Renewing projects must submit their project’s most recent APR.  New projects must submit the most recent APRs from any other existing projects that their agency operates.
• New projects must also include signed leverage letters.  Please be sure to submit letters related to the following programs, if funding for them exists in your area: HUD’s Neighborhood Stabilization Program (NSP), HUD-VASH (Veteran’s Housing), and any HUD- managed American Recovery and Reinvestment Act (ARRA) programs, including Community Development Block Grant Recovery (CDBG-R), Tax-Credit Assistance Program (TCAP), Homelessness Prevention and Rapid Re-Housing Program (HPRP), and NSP-2.

Consolidated Plan Certification

We’ve posted the Consolidated Plan Certification form (HUD-2991) on the NCCEH website.  All applicants whose communities have local consolidated plans must submit this signed form with their project applications (due October 19).

Applicants whose communities are part of the State Consolidated Plan do not have to submit this form.

NOFA Release and Upcoming Meetings

Now that the CoC NOFA has been released, we’ve scheduled some important upcoming meetings.  Please mark your calendars with the following dates!

Steering Committee Meeting:
Tuesday, October 6 @ 10:30 AM

Scoring Criteria (Scorecard) Committee Meeting:
Friday, October 9, 11 AM – 12 PM

Project Review (Ranking) Committee Meetings:
Monday, October 19, 2 – 3 PM
Monday, October 26, 10 AM – 12 PM

All Project Applications are due October 19.

Awaiting the NOFA

We’re all still anxiously awaiting the release of the NOFA (Notice of Funding Availability) for the 2009 Continuum of Care Application. The Balance of State Steering Committee Call for September has been postponed until the NOFA is released.

Regional Committee Contact List & Steering Committee Minutes

We’ve created a list of Regional Committee contact information to help you keep track of who’s who in your community!  The list contains each region’s lead contact and representatives on other committees (Steering, Ranking, Scorecard, etc.)  If you have any additions or corrections, please email Jennifer Olson (Jennifer.L.Olson@dhhs.nc.gov) or Nancy Holochwost (nancy@ncceh.org).

We’ve also posted the minutes from the August 4th Steering Committee meeting.  Remember, you can always read the minutes from past meetings on the NCCEH website.

Important Message About HPRP Applications

CoC/TYP Guide for HPRP Application Review

This post is to provide clarification regarding the State’s HPRP Request for Application “Local Approval” section.  CoC’s should only provide one letter of support to one HPRP application in your area.  If your group receives more then one application it is the responsibility of the CoC committee to communicate with the applicants and assist them to work to submit the strongest application from your area.  Remember the State is only going to fund one HPRP application per community/region and part of the State’s review process will be the letter of support from CoC’s.

It is acceptable for there to be applications from single counties within a Regional CoC.  For example, the Piedmont region has 5 counties. It is ok for one of those counties to submit a solo-county application, and for there to be a separate application for one or more of the remaining 4 counties.

Many BoS communities have strong Regional CoC groups that meet regularly and should be able to form an HPRP review committee comprised of members who would not have a conflict of interest in the application.  If a Regional CoC is unable to review the HPRP applications due to conflict of interest or lack of membership or if there is no Regional CoC presence in a community then the BoS subcommittee will review those HPRP applications.  Contact Jennifer Olson if you need to schedule the BoS to review an HPRP application. If you plan to review applications at the local level, please let Jennifer know which applications are coming before your local review committee.

The State has created a document that CoC groups should use when reviewing the HPRP applications and help them decide who to provide the letter of support.

If you have any questions please contact Jennifer Olson or Denise Neunaber for assistance.

BoS SC PowerPoint and call-in number for July 21st

Please review the PowerPoint presentation for the BoS Steering Committee call on July 21st from 10:30-11:30.  The call-in number is #1-800-920-7487 and enter Participant Code 53653761#.

Steering Committee Meeting Re-Scheduled

The next Steering Committee conference call meeting has been re-scheduled from July 7th to Tuesday, July 21st from 10:30 to 11:30 AM.

Participants will receive a reminder email a few days before with the call-in number and PowerPoint presentation.  We hope to discuss the pre-applications for the HUD application, performance results, and the HPRP Request for Applications (RFA).

Dates for Steering Committee meetings are always posted online on the NCCEH calendar.

New Roles and Responsibilities List Available

We’ve created this Roles and Responsibilities list to help you understand your part in the Balance of State CoC.  If you have questions about how your agency or community fit into the BoS, this document can help answer them.